Meridian Field Sales

Regional Accounts · Travel & Expense
Expense Report
No. TR-2026-0418 · Trip · May 11–15, 2026
Austin
May 11–12
Dallas
May 12–14
Houston
May 14–15
Trip Purpose
Q2 Client Renewals — 6 accounts
Submitted By
Marcus BellweatherRegional Sales Representative · South Central
Approver
Lena VasquezVP, Field Sales
Cost Center
SALES-SC-04Travel & Entertainment

Spend by Category

5 days · 11 line items
Airfare
$642.40
Lodging
$1,134.00
Meals & Client
$486.18
Ground / Rideshare
$231.55

Itemized — by City

Every line tied to a receipt
Austin, TX
May 11–12
$1,012.43
DateCategoryDescription & ReceiptAmount
May 11
Airfare
AUS inbound — Southwest WN-1144, one-wayRCT-A1 · Southwest e-ticket
$312.40
May 11
Ground
Airport → downtown client office, UberRCT-A2 · Uber trip
$38.75
May 11
Lodging
Kimpton Van Zandt — 1 night incl. taxRCT-A3 · Kimpton folio
$289.00
May 12
Client
Working lunch w/ Brightline Foods (3)RCT-A4 · Olamaie
$127.28
Dallas, TX
May 12–14
$894.30
DateCategoryDescription & ReceiptAmount
May 12
Ground
Rental car pickup — Hertz, 2 days incl. fuelRCT-D1 · Hertz agreement
$118.40
May 12
Lodging
The Adolphus — 2 nights incl. taxRCT-D2 · Adolphus folio
$556.00
May 13
Meals
Breakfast + dinner (per diem, self)RCT-D3 · 2 receipts
$71.90
May 13
Client
Dinner w/ Northpoint Retail buyers (4)RCT-D4 · Town Hearth
$148.00
Houston, TX
May 14–15
$587.40
DateCategoryDescription & ReceiptAmount
May 14
Ground
Dallas → Houston, rental drop + rideshareRCT-H1 · Hertz + Lyft
$74.40
May 14
Lodging
Hotel ZaZa Memorial City — 1 nightRCT-H2 · ZaZa folio
$289.00
May 14
Airfare
HOU → home, Southwest WN-2208RCT-H3 · Southwest e-ticket
$330.00

Business Purpose & Notes

Five-day client renewal swing across the South Central territory — six in-person account reviews securing Q2 contract renewals with Brightline Foods, Northpoint Retail, and four mid-market accounts.

All lodging within the $300/night cap. Client meals itemized with attendees per T&E policy §4.2. Two airline segments booked 14+ days in advance.

Subtotal — all expenses$2,494.13
Less: corporate card (airfare + lodging)−$2,210.40
Out-of-pocket (cash & personal card)$283.73
Due to EmployeeReimbursable out-of-pocket
$283.73
Submitted ByMarcus Bellweather
DateMay 16, 2026
Approved By
Date
Meridian Field Sales · Travel & Expense · submit within 30 days of trip end Report TR-2026-0418