{{ employee_name }}
{{ job_title }} | {{ department }}
Dear {{ employee_name }},
This letter is to formally acknowledge and accept your resignation from your position as {{ job_title }} at {{ company_name }}, as submitted on {{ resignation_date }}. While we are sorry to see you go, we respect your decision and wish you the very best in your future endeavors.
Resignation Received
{{ resignation_date }}
Last Working Day
{{ last_working_day }}
Notice Period
{{ notice_period | default("2 Weeks") }}
Transition Plan
{{ transition_details | default("During your remaining time, please work with your manager to ensure a smooth transition of your responsibilities. We ask that you document current projects, share relevant knowledge with team members, and complete any outstanding deliverables where possible.") }}
Exit Checklist
{{ checklist_1 | default("Return company equipment (laptop, badge, keys)") }}
{{ checklist_2 | default("Complete knowledge transfer documentation") }}
{{ checklist_3 | default("Schedule exit interview with HR") }}
{{ checklist_4 | default("Review final paycheck and benefits details") }}
{{ checklist_5 | default("Update account access and permissions") }}
{{ checklist_6 | default("Submit final expense reports") }}
{% if final_note %}{{ final_note }}{% else %}Your final paycheck, including any accrued but unused PTO, will be processed in accordance with company policy and applicable regulations. Details regarding your benefits continuation (COBRA) and 401(k) rollover options will be provided by HR.{% endif %}
Thank you for your contributions to {{ company_name }}. We wish you all the best.
{{ signer_name }}
{{ signer_title }}
{{ company_name }}