Create a Purchase Request Form in 30 Seconds

How to make a purchase request form

A purchase request form (or requisition) is the internal ask that comes before a purchase order: what's needed, from which vendor, against which budget, and why. Describe the buy to EZdoc and it builds a blank, fillable requisition with an itemized table and approval signatures ready to send.

What to put on the form

• Requested by, department, request date, and the vendor.
• Needed-by date and a budget or GL code for the spend.
• A line-item table: quantity, description, unit price, and total.
• Subtotal, tax/shipping, and a grand total that the items roll up to.

Justification, signing, and approval

• A justification box explains the business need behind the request.
• The requester e-signs and dates the requested-by block on any device.
• An approver signs and dates the approved-by block to authorize the spend.
• You receive a completed, signed PDF that procurement can turn into a PO.

When an approved requisition is paid by check, pair it with a check request form so accounts payable has the matching payment voucher on file.