Automate certificates from a spreadsheet of names a spreadsheet of names
Design the certificate once, upload your roster, and EZdoc generates one personalized PDF per person — names, dates, scores, and course titles filled in. Hundreds or thousands, all in a single run.
Stop hand-editing certificates one name at a time
Issuing certificates by duplicating a file and retyping each name is slow and error-prone — and it doesn't scale past a handful. When you automate certificates with EZdoc, you design the certificate once as a Reusable Template, then merge a roster against it to generate the entire batch at once.
Upload a CSV or Excel sheet with your recipients — names, completion dates, course titles, scores, instructor — and EZdoc maps each column into the design and renders one personalized, print-ready PDF per row. The whole set arrives as a single ZIP. Run it again next cohort with a new roster, or trigger it from your LMS through the REST API so certificates issue the moment someone finishes.
Why Certificate Automation Matters at Scale
A single certificate takes minutes to produce by hand. A cohort of two hundred takes most of a workday. A company-wide training program with a thousand employees — completed in phases, over weeks — takes a dedicated staff member with a very dull task. Automate certificate generation and every one of those scenarios collapses to the same amount of work: upload the roster, run the batch.
The Roster-Driven Model
Certificate automation in EZdoc is roster-driven. You build one template — the certificate design, your organization's branding, the static text and graphic elements — and define which fields vary per recipient (name, completion date, course title, score, instructor). Your roster is a spreadsheet with one row per recipient and one column per variable field. Upload the roster, and EZdoc maps columns to fields automatically and renders the batch.
When to Use the API Instead
Roster uploads work well for periodic, scheduled issuance — end of a cohort, end of a training cycle, an annual compliance refresh. For real-time issuance — a learner finishes a module, a member renews, an exam is passed — the REST API is the better fit. Call the API with the recipient's data and a certificate is generated and returned immediately, without any manual batch step. Both approaches use the same template; the difference is what triggers the run and when.
Design Consistency Across a Large Cohort
One of the quiet benefits of certificate automation is design consistency. When certificates are hand-produced, small inconsistencies accumulate — a name formatted differently, a date in a different style, a layout shifted slightly. When every certificate comes from the same template, rendered by the same engine, that variability disappears. The 500th certificate looks exactly like the first. That consistency matters for professional and credential-bearing certificates that recipients share publicly.
After the Batch
Once the ZIP is generated, each certificate can be sent directly to the recipient by email, saved to a shared drive, printed for in-person distribution, or published as a shareable webpage link the recipient can add to their LinkedIn profile. The delivery method is separate from the generation — design once, distribute however your workflow requires.
From idea to download in three steps
Design the certificate once — describe or upload your certificate and save it as a Reusable Template with fields for the details that vary
Upload your roster — bring a CSV or Excel sheet of recipients — names, dates, courses, scores — and EZdoc maps the columns
Generate the whole batch — EZdoc renders one personalized certificate per row in parallel and delivers them as a single ZIP
Everything you need, nothing in the way
Built for speed and polish — so the document is done before you would have finished formatting the first page.
Maps your roster columns
Names, dates, scores, course titles — EZdoc reads your headers and drops each field into the right place.
Polished, consistent design
Every certificate shares the same elegant layout, borders, and seal — only the personalized details change.
Trigger from your LMS
Use the REST API to issue a certificate automatically the moment a learner completes a course.
Tweak with AI
Refine any result by chatting — "make it warmer", "add my logo top-right", "shorten the intro". The document updates in place.
Print-ready PDF
Export a clean, print-ready PDF, or publish your document as a one-page webpage — ready to send, share, or print.
Ready in ~30 seconds
No blank canvas, no template hunting. Describe what you need and a polished draft lands in about half a minute.
From a roster to a stack of certificates
Generate certificates for everyone in safety-training-roster.csv — name, completion date, and the module title, signed by the safety lead. Add our logo.
- One personalized certificate per row in the roster
- Each name, date, and module title merged into the design
- Your logo and the safety lead's signature on every certificate
- The full batch delivered as a single ZIP of print-ready PDFs
Made for the people who actually ship the work
Course creators & schools
Issue a certificate to every student in a cohort the day the course ends.
HR & compliance teams
Generate training and safety certificates for the whole staff in one batch.
Event & workshop hosts
Hand every attendee a personalized certificate of participation.
Membership orgs
Renew and reissue credentials on a schedule without manual work.
Questions, answered plainly
What does the roster file need to include?
A column for each detail you want personalized — at minimum the recipient name, plus optional columns like completion date, course title, score, or instructor. EZdoc detects your headers and maps them into the certificate automatically.
How many certificates can I generate at once?
From a handful to many thousands. EZdoc renders the batch in parallel and delivers every personalized PDF in a single ZIP, so volume doesn't change your workflow.
Can issuance happen automatically?
Yes. Beyond uploading a roster, the REST API lets your LMS or course platform trigger certificate generation the moment a learner finishes — the finished PDF can be returned to your system or emailed.
Will every certificate look consistent?
Yes. One template means every certificate shares the same layout, borders, and seal — only the merged details change — so a batch of 500 looks uniform and on-brand.
Make your first document in 30 seconds.
Free to try — no credit card, no template wall. Keep whatever you generate.
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