Create a Time-Off Request Form in 30 Seconds

How to make a time-off request form

A good time-off request form captures who is asking, what kind of leave they need, the exact dates, and how their work gets covered — then routes it to a manager for a yes or no. Describe your policy to EZdoc and it builds a blank, fillable form with all of that ready to send.

What to put on the form

• Employee name, employee ID, department, and reporting manager.
• Leave type: vacation, sick, personal, bereavement, or unpaid.
• First day off, last day off, total days or hours, and return-to-work date.
• An optional reason and a coverage box naming who will handle the work.

Sending it and getting it approved

• Share a link or PDF; the employee fills it in on any device.
• They e-sign and date the employee signature line at the bottom.
• The manager checks Approved or Denied and signs the approval block.
• You receive a completed, signed PDF for the employee's HR file.

If you also track approved leave on a shared calendar, pair this with a simple leave policy document so employees know how far in advance to submit.