Create a Maintenance Request Form in 30 Seconds

How to make a maintenance request form

A maintenance request form turns a "something's broken" message into a trackable work order: where the problem is, how urgent it is, and what exactly is wrong. Describe your building to EZdoc and it builds a blank, fillable form you can hand to tenants or staff and route straight to facilities.

What to put on the form

• Requested by, phone or extension, and date submitted.
• Building/location, unit or room, and a preferred time for the work.
• Issue category: plumbing, electrical, HVAC, appliance, structural, or other.
• Priority — routine, urgent, or emergency — and a clear problem description.

Permission, signing, and the office block

• A permission-to-enter checkbox authorizes staff to enter if no one is home.
• The requester e-signs and dates the request on any device.
• A For-Office-Use block captures assigned-to, date completed, and cost.
• You receive a completed, signed PDF for your work-order records.

For recurring upkeep, pair this with a maintenance checklist document so crews work from a consistent task list once a request is assigned.